The approval takes 30 seconds. Finding the person and getting the 30 seconds takes six days.
The fix is usually clearer ownership and context, not a more aggressive reminder bot.
Put the request in one place
Every approval should have a requester, an approver, a decision, enough context to make the decision and a place where the final answer is recorded.
Then automate the chase
RequestCreate one approval item with the facts attached.
NotifyTell the right approver once.
RemindNudge based on the real deadline.
EscalateOnly when the delay actually matters.
DecideRecord approved, rejected or needs-more-information in the source workflow.
The most common mistake
Automating reminders around a bad request. If the approver still has to ask three questions before saying yes, you have made an incomplete request arrive faster.
Before you automate, ask one uncomfortable question
If 99% of these requests get approved, do they need approval at all? Raising a threshold or clarifying policy can remove more work than automating the chase.
Talk to us about your workflow
You do not need to know the technology. Start with what is taking too long or falling through the cracks.
Start there